Many students, especially younger or in regions without universal email access, don't have a reliable email address to sign up with. ProfDesk solves this by having you create the account: pick a name and roll number, and ProfDesk generates a Student ID and password on the spot, no email required to get a student logging in and submitting work.
Creating a student account
Open Roster from the teacher navigation.
Click + Create Account and fill in the student's name and roll number.
Optionally add a recovery email. ProfDesk emails the student their generated login details and explains how they can create a free federated account, use the Student workspace and AI study tools, and connect this teacher-managed class account.
Save. ProfDesk immediately generates a Student ID and a password. The credentials are still shown once on screen so you can hand them to the student directly if no recovery email was supplied or email delivery fails.
The generated password is shown only once at creation time. If it's lost, use Reset Password on that student's row to issue a new one. When a valid recovery email is on the account, ProfDesk sends the replacement credentials there before removing the recovery address and any connected-account link as part of the reset.
One account, every course
A student account you create isn't tied to a single course, the same Student ID and password work across every course you teach. Once created, enroll the student into individual courses from Manage Enrollment on each course's dashboard.
Roster: all teacher-managed students, search, and per-student edit, reset, lock and delete actions.
Federated Accounts, Google & Connecting Classes
Students often receive separate Student IDs from different instructors. A student can create one full federated ProfDesk account using form signup or Google, then connect those instructor-issued class records:
Connecting Google SSO: From their student dashboard or My Account, a student can click Connect Google. Once connected, they sign in with one click.
Connecting Multiple Classes: In My Account → Connected Class Accounts, students enter a Student ID and password issued by an instructor. Every connected course appears together in Student mode.
Unlinking / Disconnecting: The student or instructor can disconnect a class record. The teacher-managed account remains intact, live class access and storage billing return to the instructor, and the instructor can issue fresh credentials. The student's independent federated workspace is untouched.
What deletion does
Teacher deletes a connected roster entry, course, or account: the federated account keeps the student's submissions, grades, feedback, annotations, rubric snapshot, and assessment title in Academic Records. These records are read-only. Teacher assessments, questions, solutions, modules, and teaching files are deleted.
Teacher deletes an unconnected class record: its associated student work is deleted.
Student deletes the federated account: its personal workspace and read-only Academic Records are deleted; still-live connected class records return to the relevant instructors.
Managing the roster
The roster table lists every student you've created, with a live search box (filter by name, roll number, or Student ID) and, per student:
Edit, update name, roll number, or recovery email.
Reset password , issue a fresh password if the student forgot theirs. ProfDesk emails the replacement credentials when a valid recovery address exists, then returns the class account to direct Student ID/password access.
Lock / unlock , controls whether the student can edit their own profile details from their portal.
Delete, removes the roster account. If it is connected to a federated account, the student's own work becomes a detached read-only Academic Record; otherwise the associated records and files are deleted.
Enrolling students into a course
From a course dashboard, open Manage Enrollment and add students from your full roster into that specific course. A student can be enrolled in as many of your courses as needed with the single account you created for them.
